Keeping an optimal organization of your tasks and appointments has never been as important as today. With hundreds of tasks, meetings, and to-do lists, a good digital calendar is an excellent help to keep track of everything. A good calendar not only keeps track of your tasks, appointments, and deadlines but can also easily let you know what your teammates, colleagues, or clients are working on. In this blog post, we will show you the seven best calendar apps you can get in 2023 to get the most out of your time and boost your productivity.

The best calendar apps: comparison table

AppBest forPlatformsPrice
Google CalendarIndividuals and teams looking for simplicityWeb, iOS, AndroidFree | Google Workspace: starts at $6/month
Outlook CalendarMicrosoft users who work cross-platformWeb, Windows, Mac, iOS, AndroidFree | Essentials plan: starts at $8/month
Apple CalendarApple users using the Apple ecosystemWeb, Mac, iPhone, iPad, Apple WatchFree
Calendar.comIndividuals and businesses who need a robust scheduling appWeb, iOS, AndroidFree | Standard plan: $20/month
Business Calendar 2Business users who want advanced features and customizationAndroid, Wear OS, Windows 11, ChromebookFree | Pro: $7.99
FantasticalApple users who want good integrations and powerful widgetsWeb, iPhone, iPad, Mac, Apple WatchFree | Premium: starts at $6.99/month
CalendlyAny user who needs to organize schedules, workweeks, appointments and meetings all in one placeWeb, iOS, AndroidFree | Essentials plan: starts at $8/month

Google Calendar

Google Calendar app screenshot
Image credit: Google

πŸ₯‡ Best for: Individuals and teams looking for simplicity and minimalism

βœ… Pros:

  • Clean and easy-to-use interface
  • Integration with Google Tasks
  • Easy calendar sharing
  • Regularly updated
  • Multiple calendars

❌ Cons:

  • Calendars with many subscriptions can look saturated
  • No integration with videoconferencing platforms other than Google Meet

πŸ’» Platforms: Web, iOS, Android
πŸ’² Price: Free | Google Workspace: starts at $6/month

Google Calendar is the number one choice for many professionals and companies who want a simple and easy-to-use yet effective calendar to manage tasks, appointments, and reminders. The calendar excels at seamlessly managing and sharing multiple calendars, and users can share it with others easily so teams and colleagues can be on the same page. In addition, Google Calendar allows you to set recurrent tasks, enrich your events with various data fields, and integrate your calendars with several third-party apps.

Outlook Calendar

Outlook Calendar app screenshot
Image credit: Microsoft

πŸ₯‡ Best for: Microsoft users who work cross-platform

βœ… Pros:

  • Email and contacts management features
  • Powerful meeting organization
  • Shared group schedules
  • Integration with Windows, Outlook, and SharePoint

❌ Cons:

  • Limited customization
  • The free version needs an internet connection
  • Too many controls

πŸ’» Platforms: Web, Windows, Mac, iOS, Android
πŸ’² Price: Free | Essentials plan: starts at $8/month

Outlook has come a very long way since the emergence of office tools and email applications, and it’s still one of the best calendar apps you can find. Aimed at Microsoft users who make use of the company’s apps, such as Windows, Office, and SharePoint, but suitable for everyone, Outlook can manage the schedule of entire teams perfectly. If you don’t need advanced planning and scheduling features for your calendar but want to keep your projects on track, Outlook is an excellent solution.

Apple Calendar

Apple Calendar screenshots for iPad
Image credit: Apple Calendar (App Store)

πŸ₯‡ Best for: Apple users using the Apple ecosystem

βœ… Pros:

  • Clean interface
  • Essential details at sight
  • Excellent integration with the Apple ecosystem

❌ Cons:

  • Limited to Apple users

πŸ’» Platforms: Web, Mac, iPhone, iPad, Apple Watch
πŸ’² Price: Free

Apple Calendar is the perfect choice for Apple enthusiasts who enjoy the rest of the Cupertino-based products, such as an iPhone, a MacBook, an iPad, and even an Apple Watch. Its clean interface allows you to view all calendar accounts in one single place and organize your tasks and meetings easily with the drag-and-drop feature. When creating a new event, you can also make use of natural language, including information such as a title, time, or date, and hitting enter. The calendar will then interpret this data for your new event. screenshots
Image by:

πŸ₯‡ Best for: Individuals and businesses who need a robust scheduling app

βœ… Pros:

  • Powerful scheduling and analytics features
  • Team scheduling
  • Availability-based scheduling
  • AI and machine learning to learn your usage

❌ Cons:

  • The free plan is quite limited
  • The integration with third-party services could be better
  • A bit expensive

πŸ’» Platforms: Web, iOS, Android
πŸ’² Price: Free | Standard plan: $20/month (billed yearly) offers a versatile scheduling platform tailored for teams. Users can create and share custom time slots, ensuring no overlaps or double-bookings. Enhanced features include Calendar Analytics, which maximizes productivity by showcasing user activity, and integrations like the “Find a Time” feature that simplifies multi-person scheduling. With AI and machine learning, the platform adapts over time, learning from user patterns to provide an increasingly tailored experience. Additionally, it integrates seamlessly with other platforms like Google Calendar.

Business Calendar 2

Business Calendar 2 screenshots
Image credit: Business Calendar 2

πŸ₯‡ Best for: Business users who want advanced features and customization

βœ… Pros:

  • Beautiful widgets
  • Google Calendar integration
  • Drag-and-drop interface
  • Smartwatch app (Wear OS)

❌ Cons:

  • No iOS app version
  • The Tasks feature could be better

πŸ’» Platforms: Android, Wear OS, Windows 11, Chromebook
πŸ’² Price: Free | Pro: $7.99

Business Calendar 2 offers an optimized mobile calendar experience with a suite of user-friendly features. Users can adjust views from an entire month to specific days, with week views ranging from 1 to 14 days. The app provides 7 distinct widgets, 22 themes, and the ability to attach photos, documents, or voice recordings to tasks and events. Tasks can be postponed to the next day with a single click, and the day view offers insights into daily events, weather, and friends’ birthdays. The agenda feature further streamlines event management, enabling modifications like moving or copying multiple events at once.


Fantastical app screenshot
Image credit: Fantastical (App Store)

πŸ₯‡ Best for: Apple users who want good integrations and powerful widgets

βœ… Pros:

  • Gorgeous UI
  • Useful widgets
  • Many features to choose from

❌ Cons:

  • The new subscription model
  • Desktop version not available on PC

πŸ’» Platforms: Web, iPhone, iPad, Mac, Apple Watch
πŸ’² Price: Free | Premium: starts at $6.99/month

Fantastical is a versatile calendar application designed for Mac, iPad, iPhone, and Apple Watch. It offers a user-friendly interface, dynamic viewing options, and simplified scheduling with event & task templates. Key features include conference call detection for platforms like Zoom and Google Meet, Calendar Sets for custom views, and built-in 10-day weather forecasts powered by AccuWeather. The app also introduces ‘Interesting Calendars’ for event updates and supports popular calendar services.


Calendly app screenshot
Image credit: Calendly

πŸ₯‡ Best for: Any user who needs to organize schedules, workweeks, appointments, and meetings all in one place

βœ… Pros:

  • Many integrations available
  • Availability rules
  • Easy to use
  • Up to 6 calendars connected
  • Automated communications before and after a meeting

❌ Cons:

  • Some crashes when integrating with other services
  • Group events and multiple calendars are only available with a paid plan
  • Limited customization options

πŸ’» Platforms: Web, iOS, Android
πŸ’² Price: Free | Essentials plan: starts at $8/month

Calendly is a renowned and popular scheduling automation platform that streamlines the process of setting up meetings, eliminating the need for back-and-forth emails. Its features allow for easy sharing of availability via email, text, or website integration, and it offers robust security and team management options. Lastly, Calendly allows you to categorized events by type, provides usage metrics and you can use it to embed the link directly on your site for easy appointment scheduling.

Automate your calendars

The best calendar apps have some features in common: they are easy to use, can be used in multiple devices, they have multiple features for different used cases, are customizable, the events and appointments are simple to share, and they offer essential integration with other services and calendars.

On Notion Automations, we offer a service that integrates and automates different services with Notion, one of the most popular productivity suites nowadays. Being Google Calendar, Todoist, or any other daily planner app, we invite you to try your first automation and see how you can keep track of your personal and professional tasks and events in a much more efficient way.